Controlling access to the conference

In general, the Host uses the same conference link for all conferences. In order to discuss confidential information, the Host may want to add a PIN to the conference or lock the bridge so no new Participants can join. At other times, the Host may just want to remove a specific Participant from a conference.

Conference access

On Desktop, the current access to the conference can be determined by looking at the lock icon on the conference console toolbar or clicking on the lock icon and looking for check marks on the menu items.

Unlocked (no PIN required to join): The conference is unlocked and new conference members can join without a PIN.

PIN required to join: The conference is unlocked and new conference members can join with a PIN.

PIN required to join and Locked (no new participants can join): The conference is locked and no new conference members can join even with a PIN.

Locked (no new participants can join): The conference is locked and no new conference members can join.

  1. Click on the lock icon and choose the desired options from the menu.

    The lock button is on the conference toolbar."Lock Conference (no new participants)", "PIN/Passcode Required to Join", and "Manage PIN/Passcode" are in the lock menu.

Bria changes the conference access. Enabled options have a check mark beside them.

People trying to join when the conference is locked to new Participants see a message in Bria that tells them that the Host has locked the conference and they cannot join.

For iOS, current access to the conference can be controlled using the toolbar in the expanded Participants panel. For Android, current access to the conference can be controlled using the More options menu.

  1. Tap the screen to show the call controls if they are hidden.

  2. Tap Participants to open the Participants panel.

    The "Participants" button is on the Conference controls.

  3. Tap the Lock Conference to prevent new Participants from joining the conference.

    The "Lock Conference" button in in the "Participants" panel.

Bria locks the conference. People trying to join when the conference is locked see a message in Bria that tells them that the Host has locked the conference and they cannot join.

  1. Tap Participants to open the Participants panel.

    The "Participants" button is on the conference sidebar.

  2. Tap the Lock Conference to prevent new Participants from joining the conference.

    The "Lock Conference" button in in the "Participants" panel.

Bria locks the conference. People trying to join when the conference is locked see a message in Bria that tells them that the Host has locked the conference and they cannot join.

  1. Tap the screen to show the call controls if they are hidden.

  2. Tap More options.

    The "More" button is on the conference controls.

  3. Tap Lock Conference (no new participants) to prevent new Participants from joining the conference.

    "Lock Conference (no new participant) is on the "More Info" menu.

Bria locks the conference. People trying to join when the conference is locked see a message in Bria that tells them that the Host has locked the conference and they cannot join.

  1. Tap More options.

    "More Options" is on the conference toolbar.

  2. Tap Lock Conference (no new participant) to prevent new Participants from joining the conference.

    "Lock Conference (No new participant)" is on the "More Options" menu.

Bria locks the conference. People trying to join when the conference is locked see a message in Bria that tells them that the Host has locked the conference and they cannot join.

  1. Tap the screen to show the call controls if they are hidden.

  2. Tap Participants to open the Participants panel.

    The "Participants" button is on the Conference controls.

  3. Tap the Unlock Conference to allow new Participants to join the conference.

    The "Unlock Conference" button is on the "Participants" panel.

Bria unlocks the conference.

  1. Tap Participants to open the Participants panel.

    The "Participants" button is on the conference sidebar.

  2. Tap the Unlock Conference to allow new Participants to join the conference.

    The "Unlock Conference" button is on the "Participants" panel.

Bria unlocks the conference.

  1. Tap the screen to show the call controls if they are hidden.

  2. Tap More options.

    The "More" button is on the conference controls.

  3. Tap Unlock Conference to allow new Participants to join.

    "Unlock Conference" is on the "More Options" menu.

Bria unlocks the conference.

  1. Tap More options.

    "More Options" is on the conference toolbar.

  2. Tap Unlock Conference to allow new Participants to join.

    "Unlock Conference" is on the "More Options" menu.

Bria unlocks the conference.

Managing the conference PIN

On Desktop, the Host can set a PIN after starting a conference or in advance prior to a conference. The Host can even use a different PIN for an ongoing conference.

On Mobile, the Host must set up a PIN in advance in Settings > Conference because they cannot change the PIN during a conference.

- Desktop

  1. Click on the lock icon and select Manage PIN/Passcode….

    The lock button is on the conference toolbar."Lock Conference (no new participants)", "PIN/Passcode Required to Join", and "Manage PIN/Passcode" are in the lock menu.

    Preferences > Conferences opens.

  2. Select or clear Require PIN/Passcode (optional).
  3. Type in a 3- to 12-digit PIN (required if you are settings a PIN).
  4. Click OK.

Bria updates the PIN requirements for the ongoing and future conferences.

Removing a Participant

In some instances, the Host may want to remove a conference member from the conference without ending the conference.

  1. Tap Participants to open the Participants panel.

  2. Tap Remove user from conference.

    There is a "Remove user from conference" button for each Conference member on the expanded "Participants" panel.

The Participant sees a message that the conference has ended.

  1. Tap the screen to show the call controls if they are hidden.

  2. Tap Participants to open the Participants panel.

    The "Participants" button is on the Conference controls.

  3. Tap Conference Expand to display more options for the Participant.

    There is an "Expand" button for each conference members in the "Participants" list.

  4. Tap Remove below the Participant you want to remove.

    The "Remove" button displays on the expanded "Participants" panel for each conference member.

The Participant sees a message that the conference has ended.

  1. Tap Participants to open the Participants panel.

    The "Participants" button is on the conference sidebar.

  2. Tap Conference Expand to display more options for the Participant.

    There is an "Expand" button for each conference members in the "Participants" list.

  3. Tap Remove beside the Participant you want to remove.

    The "Remove" button displays on the expanded "Participants" panel for each conference member.

The Participant sees a message that the conference has ended.

  1. Tap the screen to show the call controls if they are hidden.

  2. Tap Participants to open the Participants panel.

    The "Participants" button is on the Conference controls.

  3. Tap More Options to display more options for the Participant.

    There is an "Expand" button for each conference members in the "Participants" list.

  4. Tap Remove beside the Participant you want to remove.

    The "Remove" button displays on the expanded "Participants" panel for each conference member.

The Participant sees a message that the conference has ended.

  1. Tap Participants to open the Participants panel.

    The "Participants" button is on the conference sidebar.

  2. Tap More Options to display more options for the Participant.

    There is an "Expand" button for each conference members in the "Participants" list.

  3. Tap Remove beside the Participant you want to remove

    The "Remove" button displays on the expanded "Participants" panel for each conference member.

The Participant sees a message that the conference has ended.

Controlling the entry and exit chime

Collaboration conferences can be set up so that a chime is heard each time a conference member joins or leaves a conference. The chime can be set up in the Collaboration Management User Portal or it can be enabled and disabled during the conference. This section explains how to enable and disable the chime during a conference.

  1. Tap Disable chime.

    The "Disable Chime" button is on the conference toolbar.

A chime is not heard when conference members join and leave the conference.

  1. Tap the screen to show the call controls if they are hidden.

  2. Tap Participants to open the Participants panel.

    The "Participants" button is on the Conference controls.

  3. Tap Disable chime.

    The "Disable Chime" button is on the "Participants" panel.

A chime is not heard when conference members join and leave the conference.

  1. Tap Participants to open the Participants panel.

    The "Participants" button is on the conference sidebar.

  2. Tap Disable chime.

    The "Disable Chime" button is on the "Participants" panel.

A chime is not heard when conference members join and leave the conference.

  1. Tap the screen to show the call controls if they are hidden.

  2. Tap More options.

    The "More" button is on the conference controls.

  3. Tap Disable chime.

    "Disable Chime" is on the "More Options" menu.

A chime is not heard when conference members join and leave the conference.

  1. Tap More options.

    "More Options" is on the conference toolbar.

  2. Tap Disable chime.

    "Disable Chime" is on the "More Options" menu.

A chime is not heard when conference members join and leave the conference.

  1. Tap Enable chime.

    The "Enable Chime" button is on the conference toolbar.

A chime is heard when conference members join and leave the conference.

  1. Tap the screen to show the call controls if they are hidden.

  2. Tap Participants to open the Participants panel.

    The "Participants" button is on the Conference controls.

  3. Tap Enable chime.

    The "Enable Chime" button is on the "Participants" panel.

A chime is heard when conference members join and leave the conference.

  1. Tap Participants to open the Participants panel.

    The "Participants" button is on the conference sidebar.

  2. Tap Enable chime.

    The "Enable Chime" button is on the "Participants" panel.

A chime is heard when conference members join and leave the conference.

  1. Tap the screen to show the call controls if they are hidden.

  2. Tap More options.

    The "More" button is on the conference controls.

  3. Tap Enable chime.

    "Enable Chime" is on the "More Options" menu.

A chime is heard when conference members join and leave the conference.

  1. Tap More options.

    "More Options" is on the conference toolbar.

  2. Tap Enable chime.

    "Enable Chime" is on the "More Options" menu.

A chime is heard when conference members join and leave the conference.